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Job Opportunities at Creative Capital
 

 

Executive Assistant

Creative Capital, a national non-profit artist support organization, seeks a full-time Executive Assistant to work collaboratively and provide administrative support to its President and Executive Director. This position is responsible for ensuring the efficiency and coordination of internal operations for the Director’s Office. The ideal candidate is self-motivated and organized with an ability to multitask and prioritize while maintaining attention to detail. Capable of creating and meeting deadlines with minimal supervision. Strong interpersonal skills, with the ability to manage fast-paced communication both verbal and written. Past experience working with a board and/or donors is a plus.

The Executive Assistant reports to and assists the President and Executive Director (ED) in managing her day to day needs, including her calendar, travel and communications. This position will act as a liaison between the ED, senior leadership and staff. The Executive Assistant must be able to administratively support the ED's office and proactively anticipate needs. This position requires a willingness to handle both administrative as well as clerical tasks. The Executive Assistant also supports other departments on special projects as needed. 

RESPONSIBILITIES INCLUDE:

  • • Ensure that workflow is handled for maximum efficiency and be proactive in anticipating needs of the ED.

  • • Manage ED’s calendar to accommodate shifting priorities; ensure all parties impacted by required changes are treated with courtesy and professionalism. Screen incoming calls and emails, process incoming and outgoing correspondence, manage or refer as appropriate and coordinate travel arrangements.

  • • Act as ED's "gatekeeper," providing a bridge for smooth and efficient communication and interaction between the director’s office and internal/external departments.

  • • Provide support for all aspects of ED’s interaction with the Board of Directors, including meeting logistics, agenda development, minute taking, committee work, etc.

  • • Liaise with all levels of the organization including staff, board, consultants, artists, donors, media and other stakeholders. Ensure that ED is prepared and briefed for meetings.

  • • Manage and research special projects and events as needed on behalf of the ED, working closely with other staff, especially department heads.

  • • Assist with organizing meetings, ensuring availability of required materials and related logistical matters; attend meetings and prepare minutes as requested; handle actionable and follow-up items.

  • • Coordinate ED’s local and national travel arrangements and manage related expense reports.

  • • Assist all departments with drafting correspondence from the ED.


  • • Various other administrative tasks as assigned.

REQUIREMENTS:

Ideal candidate will be a detail-oriented multi-tasker who can demonstrate the ability to act in a professional and yet warm manner and maintain organization in a fast paced environment. Must be comfortable working independently, taking initiative and being proactive. Comfort with juggling multiple projects and prioritizing workload. Demonstrated strong problem-solving skills and the ability to shift priorities when needed. Excellent verbal and written communication skills, as it pertains to telephone, email, mail, all written correspondence and meetings with various stakeholders. Excellent interpersonal skills, with the ability to exercise judgment and discretion with artists, board and donors, as well as maintain utmost confidentiality. BA or BFA required, with at least 3 years experience as an Executive Assistant, preferably working for a CEO or executive. Strong computer skills, especially for Mac including Microsoft Office (Word, Excel, PowerPoint) and G-Suite.

The Executive Assistant will be based in the Creative Capital offices in New York, 40 hours per week, with competitive pay and full benefits. 


TO APPLY: Interested and qualified candidates should email a resume, cover letter detailing relevant background and skills (including salary requirements), and a list of three references to jobs@creative-capital.org. Please include “Executive Assistant” and your full name in the subject line. No phone calls, please. 

 


Artist Services Assistant

Creative Capital, a national non-profit artist support organization, seeks a full time assistant to join the Artist Services Department. The Artist Services department is a small and creative team working in a dynamic office environment with colleagues who are equally committed to supporting individual artists. We strive to develop opportunities for artist support and provide rapid responses to the changing conditions of the artists’ projects. Our department executes ambitious programs within a lean environment, but taking time to recharge is encouraged and expected. We are dedicated to serving our mission with those who value intelligence, humor, humility, flexibility, and mutual respect.

Position Summary
The Artist Services Assistant reports to the Director, Resources & Awards Programs and supports a range of programs designed to assist awardees realize their imaginative and ambitious projects.

RESPONSIBILITIES INCLUDE:

  • • Assist with the Creative Capital award application, including information sessions, responding to applicant requests for information and assignment of applications for review by consultants at each stage of the award cycle.

  • • Monitor applications moving through process to ensure requirements are met, provide demographic reports for staff, and maintain electronic files related to all aspects of the award cycle as needed.

  • • Assist with the Advisory Program, including communication with awardees, researching new consultants, and developing new services in consideration for additions to the Advisory Program.

  • • Assist with the logistics of the foundation’s artist community building programs including invitations, registration, travel, lodging and technical requirements. Process all travel reimbursements and honorariums.

  • • Maintain memberships with various online resources (Facebook, Fractured Atlas, etc.)

  • • Manage database and record keeping for consultants, awardees and CC artist library.

REQUIRED SKILLS

  • • Excellent written and verbal communication skills

  • • Experience with Microsoft Word and Excel required, additional experience with

    • Filemaker, WordPress, Salesforce and email marketing tools a plus.

  • • Self-motivated and self-directed.

  • • A minimum of an associate’s degree from an accredited college.

  • • Background and interest in all contemporary art forms a plus.

    • The Artist Services position will be based in the Creative Capital offices in New York, 40 hours per week, with an annual salary of $50,000 and benefits. 

TO APPLY: Interested and qualified candidates should email a resume, cover letter detailing relevant background and skills, and three academic or professional references to jobs@creative-capital.org. Please include “Artist Services Assistant” and your full name in the subject line. No phone calls, please. Submissions received by Friday, August 4th will be given priority. 

Creative Capital is committed to diversity in all its forms and is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

 


 

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    Jun 24 2017 – Sep 16 2017

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